SPM Workflow Solution and Surgical Asset Tracking Software | STERIS
STERIS Corporation - Helping to provide a healthier today and a safer tomorrow.
STERIS Corporation - Helping to provide a healthier today and a safer tomorrow.

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Technician utilizing SPM Surgical Asset Tracking Software

SPM® Workflow Solution and Surgical Asset Tracking Software

SPM Workflow Solution and Surgical Asset Tracking Software manages and identifies the status and location of your surgical instruments and so much more. SPM advances your Sterile Processing Department (SPD) through digital recordkeeping and automation of the sterilization process. With audit readiness features that support AAMI and SGNA conforming documentation, SPM can help keep your facility procedure ready.

Overview

From managing nearly every aspect of your reprocessing workflow to improving SPD's overall accuracy and efficiency, our robust surgical instrument tracking software helps you create,  manage, and automate digital records of the sterilization process. SPM gives you visibility and assurance that the right instruments are delivered at the right time for procedures.

 

Greater Insights with customizable reporting dashboards

Greater Insights

Customizable reporting dashboards enable your SPD to run more efficiently and identify areas for improvement.

Scalability and Flexibility

Scalability & Flexibility

Your hospital, your rules. With configurable workflows designed by you with hospital policies and industry standards in mind, always be a step ahead.

Audit Readiness

Audit Readiness

Ensure you are meeting compliance regulations with electronically stored, readily available documentation conforming to professional standards. Quickly access records linked to each set name, case inventory, patient, and procedure.

Quality

Quality

Record quality events when an incident occurs by capturing the details related to the affected instruments and tracking resolution. Get even greater visibility by receiving alerts when an event is recorded.

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Features & Benefits

Enhanced Analytics and Reporting

Leverage the value of your data with our comprehensive suite of data analytics and reporting tools to bring actionable intelligence to your SPD, with over 200 reports that provide data-driven insights from total trays processed to missing instruments. Scheduled reports will also be automatically sent to all users who subscribe. With SPM's configurable dashboards, we provide your team with KPIs to bring actionable intelligence to your sterile processing operations in real-time.

SPM Reporting Dashboard
Status of Surgical Instruments for Upcoming Cases

Case Readiness

Provides an up-to-date view of the status of your upcoming cases so you can be confident that your instruments will be procedure-ready.

  • Enhanced visual indicators that allow you to view upcoming cases easily
  • Quickly see the status of instruments needed for upcoming cases, whether you are in the SPD or the OR
  • Gain information that indicates cases for which adjustments to the schedule, expediting products, or follow-up with vendors may be needed

Multi-Site Capabilities

Effortlessly share both instrument sets and staff across SPM for hospitals that utilize our multi-site databases. Lend or borrow sets with clear sterility assurance documentation, location capture, and visibility features. These multi-site capabilities extend into our reporting suite, giving you the power to report across your hospital system.

SPM Multi-site Capabilities
SPM Customized Workflows

Configurable Workflows

Take instrument tracking to the next level by building workflows that are unique to your hospital's policies while also adhering to industry standards and manufacturer instructions for use (IFUs).

Customize your workflows based on technician training levels. Provide certain users with additional instructions or provide less guidance in workflows for expert technicians. Rest assured; the steps will be done right with SPM's competency guardrails.

Employee Management

There is so much that goes into managing a department. Our software helps provide insight to help manage your staff by providing

  • Productivity monitoring – helps recognize top performers and identify staff who might need additional assistance
  • Staff competencies - Fully integrated staff competencies can be used to prompt staff competency reviews and limit staff access to areas of the software where they do not have appropriate training
  • Control - Granular security settings give you complete control of your environment
SPD Technician at Computer
Mobile handheld computers (MHC) with SPM app.

MHC

Mobile handheld computers (MHC) put the power of SPM in the palm of your hand. Launch the app and complete your scanning from anywhere in the hospital. No workstation? No problem.

  • Scan items to sterile storage locations with heightened accessibility
  • Perform work where the number of staff is greater than the number of computers
  • Record quality events for non-conformance in a simplified, easy-to-use screen
  • Fulfill case cart build requirements with the full capabilities of desktop SPM
  • Document immediate-use sterilization where computer workstations are not practical
  • Capture sets used on cases with ease and less disruption

 

Instrument Tracking Module (ITM)

Gain flexibility and control with SPM’s supplemental ITM module. ITM is entirely scalable and allows for the management of singles, specialty items, and entire set contents. ITM is compatible with all methods of marking individual instruments, including KeyDots™, electro-chemical etching, and laser marking processes.

KeyDots

Interfaces

Washer Interfaces

  • Build washer loads, manage and record process challenge results, document washer cycle selection, and record washer cycle efficacy results linked back to every tray in the load

Steam Sterilizers Interfaces

  • Simplify and streamline the highest-frequency process in your department and include OR sterilizers to ensure consistency wherever this work is performed

V-PRO™ Interface

  • The interface for the full line of V-PRO™ machines allows SPM to increase your control and reduce the possibility of processing errors with effortless electronic documentation

STERRAD™ Interface

  • As part of the larger ASP ACCESS™ Technology ecosystem, ensure the proper and complete electronic documentation required

AER and Endoscope Drying and Storage Cabinet Interfaces

  • Complete your suite of endoscope management tools by interfacing your endoscope reprocessing equipment, both AERs and endoscope drying cabinets. These interfaces give you conforming documentation of the work performed on the equipment in a simple, electronic format.

Incubator interfaces

  • Designed to discipline the use of Test and Control BI, the interface also supports management and tracking of the recall process and delivers an AAMI-conforming and Joint Commission audit-ready documentation package

Surgery Scheduling interfaces

  • Keep the SPD informed, in real-time, of the OR schedule. With up-to-the-moment schedule information, SPM prioritizes which sets to reprocess first, allowing SPDs to mobilize resources.
  • By elevating the sterilization process from the standard first-in, first-out model, SPM saves precious time in both the SPD and the OR

RST interfaces

  • Interface SPM with your RST AIMTM Tray Assembly or RST AIM - Peel Pack to eliminate double work and maximize your efficiency in prep and pack

Hanel interfaces

  • The Hänel Backstock interface streamlines the retrieval of instruments from the Hänel Rotomat® automated storage system, and the Hanel Finished Goods interface allows SPM to request products required for a case

ReadySet and Casechek interfaces

  • Do you have an interface with a third-party loaner management software system? Speak with us about what our ReadySet and Casechek interfaces can do for you.
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Comprehensive Connectivity

SPM modules serving all areas of your hospital effortlessly communicate and automate documentation not only in your department, but throughout your entire facility and hospital network.

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Videos

ORi Module connects the operating room with the SPD. It keeps the SPD informed of the OR schedule in real-time. With up-to-the-moment schedule information, SPM prioritizes which sets to reprocess first, allowing SPDs to mobilize resources. By elevating the sterilization process from the standard first-in, first-out model, SPM saves precious time in both the SPD and the OR.

Register to watch the ORi Module Video

ORi Module connects the operating room with the SPD.
Scope Management/HLD Module connects your endoscopy department.

SPM Endo connects your endoscopy department and ensures that critical processing steps are followed consistently for all scope management processes, whether based on terminal sterilization or HLD. Guided workflows are created to marry the IFUs and reprocessing requirements of every scope in your inventory to your department's reprocessing capabilities. ERi enables you to constantly provide complete, safe, effective, and compliant outcomes for your scope processing.

Register to watch the SPM Endo video  

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Customer Resources

Software set-up: our team will help get your program up and running based on the needs of your facility. Let staff focus on priorities while a dedicated project manager gets your system up and running with a comprehensive database build of your entire inventory, including permanently labeled trays, single/peel pack items, and loaner trays.

Post-implementation support: Receive industry-leading support after implementation with an expert technical support team that is available 24/7 and your dedicated Client Service Account Manager.

Customer Resource Center: provides access to training videos on standard system tasks as well as recent enhancements, plus regularly scheduled live webinars provide training on the software, interfaces, and MHC.

Customer Resource Center

SPM Customer Support
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FAQ

Software Questions

  • What can SPM connect or interface with?
    SPM goes beyond instrument tracking to connect (or interface) several different pieces of sterile processing equipment, including washers, sterilizers, and incubators for all major manufacturers. SPM also connects to equipment in the GI space for scope processing and endoscope storage cabinets. SPM interfaces with other healthcare software, including surgery scheduling systems and loaner management systems.
  • Does SPM help technicians adhere to industry standards and guidelines?
    Yes, AAMI, AORN, HSPA, and SGNA recommendations and guidelines are built directly into SPM processes and workflows to help ensure work is performed correctly and completely each time.
  • Are interfaces, such as connecting to the Operating Room or managing loaner trays, required to be implemented at the same time as the initial set-up?
    No, interfaces can be implemented at any time with minimal disruption to your department.
  • What kind of ongoing support can I expect from the SPM team?
    We assign a dedicated Client Services Account Manager, offer 24/7 technical support, and provide an extensive Customer Resource Center full of documentation, eLearning, and webinars for online training.
  • Where can I access online training and SPM modules?
    SPM's Customer Resource Center has many training videos, interactive eLearning, and webinar recordings available to you to learn more about SPM and gain HSPA and CBSPD CE credits at the same time!
  • Are there training videos?
    Yes – SPM's Customer Resource Center has many training videos and webinar recordings that you can use to learn more about the system, whether you are a technician, a manager, new to the system, or an expert!

Technical/Set-Up FAQs

  • Is it difficult to convert from an existing tracking system to SPM?
    We have extensive experience converting from other tracking systems to SPM, making the process smooth. If our implementation team can use a data extract from your current tracking system, this can reduce the time needed for implementation.
  • If I want to transfer my data from the current system I'm using now into SPM, will the current state of my count sheets/data be cleaned up?
    Yes, part of the data entry service included in your implementation process includes "cleaning" your existing data to reduce duplicates and errors. Instrument names can be reworded to meet a standard naming convention within SPM, so your new system gets your department off to a strong start.
  • Can the servers be virtual?
    Yes, SPM supports a virtual server set-up.
  • Can the database be on a separate shared database server?
    Yes, the database storage can be configured to a separate shared server during implementation.
  • Can existing workstation computers be used?
    Yes, as long as they meet SPM's specifications, which can be found in the SPM® Server and Workstation Specification document, which your Sales Territory Manager can provide.
  • Can existing barcode scanners be used even if they don't match what's in the proposal?
    Yes, SPM is very flexible with barcode scanners. If the scanner can read code 128 barcode language and connect to the PC, it can be used.
  • Does SPM track to the individual instrument level?
    Yes, with SPM's ITM module, you can use individual marks on instruments like manufacturer's marks or with tools like STERIS's KeyDot™.
  • Can I use Key Surgical KeyDots with SPM?
    Yes, SPM has a module, ITM, that allows you to use both KeyDot or manufacturers' unique ID marks to scan instruments individually. If you are interested in leveraging KeyDot in your department, please get in touch with us.
  • How do I make count sheets in SPM?
    Our data services team will train you and your lead staff on how to create count sheets, create new instruments, and make your own SPM products. Are you looking for a refresher or some guidance on the process post-go-live? Click here to find videos and instructions on creating count sheets and tips for quick count sheet entry on our Customer Resource Center.
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Literature

BROCHURE
Document # Document Title
SPM BROCHURE
SPM BROCHURE
SPM BROCHURE
WALL CHARTS
Document # Document Title
SPM TECH SUPPORT POSTER
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HexaVue™ IP Integration System

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